August 31, 2021

Teams Admin and Architect Essentials Webinar Series

September 2021 marks a special opportunity to ramp up on the key essentials to management and governance. We’ll dive into a 3 part series that helps you plan our your Microsoft 365 service with an emphasis on Teams and SharePoint. I’ll be delivering 3 one hour free webinars diving into the latest and greatest from Microsoft across three key areas of governance, architecture, and recovery. Feel free to register for one or all of them. The series is sponsored by TeamsHUB and will feature 3 unique demos showcasing key features of the product.

The three webinars all in September should build upon the concepts of Teams as an organizing layer with emphasis on governance, management, architecture and design with a focus on service management and administration. The series is sponsored by TeamsHub which will be featured in each of the 3 webinars. Here are the details of each of the webinars:

Governing Teams, SharePoint, and Microsoft 365

Microsoft 365, SharePoint and Teams have grown exponentially during COVID and the work from home mandates. In addition, Teams now has over 145 million daily active users as of April 2021. SharePoint Online has over 200 million daily active users. With all of this incredible momentum in remote work, online productivity, collaboration, and communication there’s a lot of pressure to provide good guidance around adoption with transparent governance. Unfortunately due to the rush of the platform the opposite has been happening with poor adoption techniques and poor habits around both provisioning and non existent oversight and cleanup. With the uncontrolled viral growth many customers have taken a back seat allowing things to grow out of control. In this product focused 1 hour session we’ll dive into the key success factors of governance and help you understand how to automate and keep your environment secure, encrypted, auditable and trustworthy. In addition this webinar will include a demo on TeamsHUB designed to help you get your arms around your environment providing easy to use automated processing to govern.

Thursday, Sept. 2nd at 1 PM Eastern/10 AM Pacific

>> Register Now or Get More Info

See you there!

Architecting Microsoft Teams for Lifecycle

Out of the box Microsoft Teams is open and ready go viral from an external sharing perspective, but it quickly gets to a point where it goes from being a trusted platform to being considered a liability.  Companies may find it tedious to audit and automate.  It is absolutely imperative you keep a handle on your environment with enforcement policies. You shouldn’t go without any cleanup and archiving, and oversight is key… this is where automation and approval routing can simplify your life.  Following guidance along a maturity model to help the organization learn the platform, learn the tools, and understand the platform and capabilities along with building support for a structured dev ops and business supportability through an entire lifecycle will position your environment in a unified approach for modern teamwork.  Getting your hands around proper archiving of inactive Teams not only makes it easier to manage, but keeps the environment more secure and trusted.

We’ll cover a Unified Governance approach for Teams breaking down People, Process and Technology.  Help you understand how to build out a proper information architecture in Teams that supports a global navigation, strategies for discovery, and integrated communication.  Along with a more comprehensive approach to business unit builder and dev ops strategies with preproduction environments. All services across the Microsoft 365 platform can find their way into Teams with Microsoft 365 Groups which when positioned properly can create a powerful unit for security and lifecycle. – Microsoft Teams as a Platform – Maturity – Initial Adoption and On boarding for Commercial Apps – Repeatable Provisioning with Consistent Best Practices with App Templates – Defined Preproduction Environment and a Culture for App Makers – Managed Structured Power Platform COE with Intranet and Personalization including N Tiered Apps including Viva Connections

Wednesday, Sept. 15th at 1 PM Eastern/10 AM Pacific

>> Register Now or Get More Info

See you there!

Microsoft Teams – Managing Archiving, Deletion & Recovery across Microsoft 365

What happens when someone deletes a team or a file? How long and when does Microsoft provide the recycle bin and recovery services? What happens if someone runs a malicious ransomware script that encrypts and locks them out the OneDrive or SharePoint libraries and anything they are connected to? In this session we’ll cover recovery options in Microsoft 365 services. It’s not just Teams, but OneDrive, SharePoint, Exchange, Stream and Planner that increasingly contain critical business these days. What about Dataverse? When was the last time you looked into the recovery options for these services? Microsoft has been very clear about backup and recovery and yet 70% of organizations have simply ignored any plans to setup their own backup and recovery. In this session we’ll cover the out of the box options, Microsoft SLAs as well as introduce you to the archiving, deletion, and lifecycle management options of TeamsHUB with Azure backup options for quick file, document, site and Teams recovery.

Audience: IT Managers, Architects, Admins, Tenant Admins, Business IT Groups

Tuesday, Sept. 28th at 1 PM Eastern/10 AM Pacific

>>Register and Get More Info

See you there!
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September 17, 2020

The Why, What and How of a Microsoft Teams Governance Strategy

Microsoft Teams Governance Strategy

Introduction

Creative uses of Microsoft Teams cannot be accomplished unless effective governance strategies are put in place. Usually, people mistake governance for the lack of freedom and acknowledge it as a barrier to workplace productivity. In contrary, you cannot pull out your teams’ productivity to the fullest if you don’t use Microsoft Teams governance.

In this blog, we will discuss why MS Teams governance is important in an organization and what strategies can be used and how to implement them. Let’s begin –

Why you need Microsoft Teams governance

To understand the chaos and conflictions caused due to lack of Microsoft Teams governance, let us walk through a few scenarios in your organization:

1. Firstly, users can create multiple teams by default which causes ‘Teams Sprawl’. It means there could be loads of dead teams, empty channels and data scattered all over chats, channels, and tabs.

2.  Secondly, due to ‘Content Sprawl’, discovering the right content becomes a challenge, especially if many versions of the same content exist across Teams.

3. Thirdly, lack of clarity about the usage of Teams may decline its adoption.

4. Fourthly, incorrect use of features may cause bad user experience.

5. Lastly, if users are not trained, business problems may remain unresolved and eventually MS Teams may fail to bring value to your organization.

Moving ahead, let us discern the areas where you can apply governance strategies in MS Teams to benefit your organization.

Areas to consider for MS Teams governance

Based on our real-world corporate experiences, you can broadly implement governance plans in four areas of Microsoft Teams:

1. Provisioning

Provisioning in Microsoft Teams governance can prevent users from creating teams in an uncontrolled manner and information overload or duplication. Provisioning decides how teams are created and ensures a proper approval system, better structure to Teams and consistency across Teams.

2. Data Security and External Access

It is highly important to consider MS Teams governance strategy around guest access management in teams if you are frequently collaborating with people outside of your organization. Guests can be given permissions to access your Teams resources just like a native team member. An effective governance strategy ensures that you define their levels of access and track every information shared with them.

3. Classification

MS Teams governance around classification by using tags, naming conventions and labeling helps to clarify the purpose of teams. By classifying a team as confidential, private, or protected, you can let other users know that the information stored in such teams is critical and hence sharing is restricted.

4. Lifecycle Management

Existence of too many orphaned teams or teams without owners or unnecessary teams cause difficulties in management of teams. Additionally, valuable resources tied to them concurrently remain underutilized. To resolve it, using MS Teams governance, you can configure expiration policies for teams to manage lifecycle of teams. The ones that have served their purpose already or are no more useful can be disposed to free-up the resources.

5. Analytics

MS Teams governance can be used around analytics to enhance reporting which helps to gain valuable insights into teams’ performance. Reports should be easy to access to show instant data on overall activities in organization. This helps in making accurate decisions and prevents similar errors to occur in future.

Teams governance automation

Let us now see how to automate MS Teams governance and simplify administration to help you achieve most out of it – all to make your organization a better and smarter workplace –

1. Automate site creation and authorization, enforce naming conventions, and manage external workflows through provisioning.

2. Classify teams to highlight their purpose, restrict the use of blocked words and automate naming standards with rules.

3. Automate inactive teams for archival or deletion by applying business rules and governance policies to enhance active teams’ visibility.

4. Automate notifications and alerts for owners and members during incidents or events such as teams’ inactivity, teams nearing expiration, member removal from teams etc.

5. Automate reports to generate real-time data in no time. You can derive various activity reports based on metadata usage, user performance, browser, and device segmentation etc.

6. Use Azure features such as Information Rights Management (IRM), Data Loss Prevention (DLP), etc. to automate governance for external collaboration.

Automation can work wonders to streamline governance in Microsoft Teams. Use it to make administration simpler and teams efficient and productive.

To know how to automate governance in MS Teams, visit https://teamshub.io or contact sales@cyclotrongroup.com to request a demo

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