How to promote Microsoft Teams user adoption

Introduction

There is always a buzz around Microsoft Teams to modernize business, especially in these critical times. However, deployment and administration challenges during and post-implementation may botch adoption, and a fear of change to not implement MS Teams may make organizations less competent and keep them from being future-ready. This article tries to explain the nuances to get it right.

MS Teams adoption FAQs

Teams is a spectacular platform to unite dispersed workforce and foster sharing of ideas to support smooth collaboration. The very fact that Teams has become the world’s favorite collaboration platform in a very short span of time is itself evidence that users have approved it and liked it over their existing systems or competitors.

Therefore, if you have a solid adoption plan in place before Teams deployment, you will definitely reap enormous benefits in the form of elevated productivity and greater ROI.

Now, let us answer some of the burning questions around the basics of MS Teams adoption –

Q. Do we need Teams in our organization to succeed?

Microsoft Teams creates a user-friendly environment to support remote work and enhance productivity in a virtual workspace. It has extremely useful features that can be used to benefit projects, production, and other business elements.

Q. Why should we migrate to Teams if we already have Skype for Business?

Teams is much better than Skype. It offers new and improved features to make organizations agile, efficient, and more productive. Teams is an integrated ecosystem that shares its capabilities with SharePoint, OneDrive, Outlook, OneNote, and more to boost user adoption and efficiency. Along with Microsoft Office 365 apps, Teams integrates third-party applications to offer enriched communications, allow easy document collaboration and fast access to information, drive automation, and provide unparalleled security and compliance.

At Cyclotron, we help users to migrate smoothly to Microsoft Teams from Skype for Business. To learn more, click here.

Q. Does Teams facilitate cross-department work?

Yes, you can configure Teams structure to allow cross-team collaboration which improves business performance, lets you experience the benefits of scale, uncovers new ideas, and improves engagement. 

Q. What are the activities that may help in Teams adoption?

The activities that you can include in your Teams adoption programmer are –

• Establish an active sponsor coalition
• Build a network of evangelists and early adopters
• Create a structured adoption program
• Create collateral and events to raise awareness
• Drive user engagement by creating compelling content such as ‘what’s in it for me’
• Use analytics to regularly measure adoption success
• Formulate a methodology for managing the roll-out of Teams

Q. How can we help our users learn how to use Teams?

Teams provides the best resources and training materials that include videos and how-to guides to help your users learn Teams thoroughly.

Q. What if users create teams endlessly?

Teams allows you to establish governance policies to control what your employees can see and do with Teams. So, as an admin, you can create policies to manage the creation of teams by using PowerShell. You can also create users and security groups to manage a large number of users and then assign them policies.

However, setting up policies manually is a tedious job and leads to a bad user experience. To overcome this, use TeamsHub by Cyclotron which automates MS Teams and provides a code-free interface to streamline governance. For example, TeamsHub by Cyclotron automates site provisioning using dynamic request forms to keep teams creation in control. This prevents the creation of ownerless and orphaned teams.

If you want to learn more about governance using TeamsHub by Cyclotron, please visit https://teamshub.io or contact sales@cyclotrongroup.com to request a demo

Hope this post helps you to drive MS Teams adoption as well as user momentum and gets everyone using Teams for collaboration effectively.