February 10, 2023

How To Increase Value and Lower Cost with Microsoft 365


Microsoft 365 is an empowering technology that has improved significantly in the last ten years of innovation. To meet modern needs of tech savvy organizations, it brought many enhancements in the critical areas of communication, collaboration, security, and automation, especially after the onset of flexible work culture. That’s why, the prices of Microsoft 365 products spiked drastically recently.

To overcome over expenditure in this regard, businesses need to tap into the opportunities that may bring significant cost savings and maintain a higher ROI. One of the efficient ways to mitigate unnecessary IT expenses is to optimize Microsoft 365 license usage.

Furthermore, in this article, we will learn a few tips to lower cost with Microsoft 365 and increase value. Let’s begin:

  • Know the right use of M365

Cost of licenses varies as per the subscription level. With higher subscription tier such as E5 comes additional apps, and services that incur higher costs. Some users barely use all features bundled in E5. Hence, to cut down financial waste, organizations must thoroughly examine if a user really needs advanced features available in the subscription .

  • Generate a license usage report

By generating license usage report, you can catch crucial insights into license types being utilized by your organization. You can easily discover inactive, under-utilized, oversized, and unallocated licenses and determine actions to avoid excess costs such as removing license from inactive users, downgrading the license plan for optimum use, reallocating unused licenses from deleted users, etc. Using usage report, you can determine your teams license requirements and choose a plan that best suits their role.

  • Simplify management

Automating system updates can help reduce IT management costs by up to 40 percent and time spent on device management by as much as 25 percent. Also, by reduce device management cost and optimizing IT administration, you can improve IT efficiencies for new devices, apps, and infrastructure and simplify onboarding with automated provisioning.

  • Empower users by raising security

Enabling a Zero Trust security model gives you the opportunity to reduce data breach risk by as much as 50 percent and overall IAM security management time by as much as 50 percent. Empower your digital workforce by giving them flexibility to securely work from anywhere, lessen data breaches and protect identities, devices, apps, and data. Reduce security costs with pre-consolidated identity, endpoint management, and security solutions to advance zero-trust architecture.

  • Automate processes using governance solution

Maximize your savings on Microsoft 365 by reaping full potential of the technology using automated governance software such as TeamsHub.io. Centralize admin console, streamline processes, perform regular audits and enhance visibility of your tenant with end-to-end monitoring. Get a holistic view of your M365 environment and glean real-time insights into critical data and user collaboration experiences. Keep track of individual licenses, user activities, and M365 usage effortlessly via smart dashboard.


Businesses need to know that by optimizing the usage and efficiently handling licenses and subscriptions by leveraging automation, they can easily reduce the impact of Total Cost of Ownership (TCO) on their budget without compromising on productivity.

For more information on cost saving opportunities for Microsoft 365, please visit our main site at https://teamshub.io or contact sales@cyclotrongroup.com for a demo

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