August 31, 2020

Automate Governance of SharePoint, Yammer, Planner and Project Server

Introduction

Microsoft 365 has redefined modern workplace collaboration bringing the best productivity applications, intelligent cloud services, advanced security, and device management together to provide one connected experience. However, deployment of Microsoft 365 is just the beginning. Many organizations don’t plan or procrastinate on governance best practices for Teams, SharePoint, Yammer, Planner, Project Server, etc. and hence, fail to harness the capabilities of Microsoft 365 workloads as a full-fledged suite.

With this regard, let us first discuss some pain points organizations may face in Microsoft 365 collaboration:

  • Collaboration freedom in Microsoft 365 may result in chaos and disorganization. Teams and shared content get fragmented which lead to difficulties in locating the data.
  • Collecting data from multiple applications is tough. Many features may remain underutilized or unexplored as employees may choose to stick to just one specific platform for all of their collaboration needs.
  • Enforcing governance policies and resolving issues is largely manual and hence, needs dedicated TLC with substantial experience to control and manage the environment.
  • Crunching data for actionable insights and reports is a tedious, semi-manual and complicated process which may result in errors and imperfections resulting in incorrect decision making.

TeamsHub by Cyclotron for Microsoft 365

TeamsHub by Cyclotron has a host of exciting new capabilities for Microsoft 365. As a comprehensive solution, it offers novel governance features in and across multiple applications giving users the freedom to create teams, sites, groups, etc. seamlessly without losing control.

Let us discuss further how TeamsHub by Cyclotron transforms your platform with inbuilt features:

Automated governance

Implementing automated governance policies helps maintain an equilibrium between user empowerment and administrative control.

In earlier blogs, we have seen how using TeamsHub by Cyclotron controls information loss, team duplication, inappropriately named teams and external users. TeamsHub by Cyclotron efficiently manages Team’s creation and lifecycle using automated workflows. Furthermore, it enables organization-specific classification by assigning a label or tag. We have also seen how advanced search, creation of hubs, powerful dashboard and analytics, secure exchange of information within and outside organization, and more make TeamsHub by Cyclotron user’s favorite collaboration platform.

Thankfully, TeamsHub by Cyclotron is not limited to Teams anymore. As per organizational needs, naming conventions, guest access on different levels, classification of sites, groups, and files, etc., bulk updates and more can be implemented in Microsoft 365 now – to have better control on teamwork via Teams, SharePoint, Yammer, Planner and Project Online (PWA) – all from a single place.

Site Provisioning

TeamsHub by Cyclotron automates site provisioning processes with workflows across Teams, SharePoint, Yammer, Planner and Project Online to let your employees perform their tasks without worrying about non-compliance. TeamsHub by Cyclotron now offers self-service automation for the creation and policy-based management of teams, sites, Yammer, groups, plans, and projects and integrates external workflows.

Automating site provisioning around all workloads allows automatic creation of reports, audits, and site directories. We already know that TeamsHub by Cyclotron provides a dynamic form for users to send requests which administrators can customize according to business logic. Here, the metadata entered by users makes it easy for administrators to manage the lifecycle of teams and channels, sites, and groups. Furthermore, the administrator can enforce custom naming policies for teams, sites, and groups for maintaining an organized environment with structure and consistency.

Lifecycle Management

Automated lifecycle management of Teams, SharePoint sites and Yammer groups eliminate the plethora of manual provisioning issues. Using TeamsHub by Cyclotron, the administrator can now automate CRUD operations for not only Teams, but also SharePoint sites and Yammer groups. Automating expiration policies for inactive teams, sites, and groups helps to avoid content sprawl and deploy a consistent architecture for the tenant environment.

Moreover, TeamsHub by Cyclotron provides the auto archival of teams, sites, and groups that have either served their purpose or are inactive for any other reason, by setting an expiration policy. TeamsHub by Cyclotron also automates notifications to send alerts to users. The administrator can either choose to restore them later for further usage or delete them to free-up resources. This expiration policy triggers a crawl through the database to uncover teams, sites, and groups that cross the inactivity threshold. The crawler seeks the last activity generated by users who belong to that team, site, or group.

Conclusion

Manual processes are time-consuming and error-prone resulting in loss of efficiency. TeamsHub by Cyclotron takes a thorough governance approach for Microsoft Teams, SharePoint, Yammer, Planner, and Project Online to maximize collaboration efficiency and Office usefulness by automating the platforms. Administrators can effectively monitor all ongoing activities in their environment, protect access to sensitive data, and detect anomalies that hinder productivity and business goals. Also, users who need to work across different applications can now have one single platform to complete their job with the right tool.

Take advantage of TeamsHub by Cyclotron and govern your Microsoft 365 environment painlessly while empowering users.

To know more about TeamsHub by Cyclotron visit https://teamshub.io or contact sales@cyclotrongroup.com

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