August 03, 2021

5 components of MS Teams automation governance model

Introduction

Automation and governance is a winning combination to scale collaboration in MS Teams. With the advent of this new paradigm, we can start tackling more complex tasks and transform the entire MS Teams experience – whether it is application design or usage. This fusion enables organizations to simplify and accelerate the administrative processes radically and achieve real breakthroughs in a short time. But which parts of the governance process should be automated?

Governance components to automate in MS Teams

Microsoft Teams is deeply integrated with other Microsoft 365 apps and effectively enables collaboration among a large number of teams, sites, and groups. As a result, governance in MS Teams demands constant monitoring of the ecosystem, enhancement of the architecture capabilities as per business needs, and management of the infrastructure in tandem. Consequently, establishing business workflows and processes is increasingly complex, repetitive, and time-consuming.

Hence, to reduce the excessive burden on IT and get the best results out of MS Teams, you must primarily focus on automating the five crucial components of governance which we have consolidated all in our single product called TeamsHUB by Cyclotron. Let’s go through them one by one –

1. Automate site provisioning

Automate team creation process and get rid of uncontrolled growth, unused workspaces, and risks pertaining to loss of critical information.

“TeamsHUB by Cyclotron provides the easiest way to automate team creation using a dynamic form that collects team’s metadata to be approved by the administrator. It also ensures that all your workloads follow a specific naming convention before creation to prevent content duplication and minimize the mess. This enables teams to work in a structured workspace without limiting their freedom.”

2. Automate insights and monitoring

Automate analytics and reporting in MS Teams to proactively monitor the Teams environment in real-time.

“Use TeamsHUB by Cyclotron and stop manually exploring your business data to get the answers you need. Auto-detect actionable insights, deviation, pattern, trend, etc. in an intuitive dashboard in real-time. Get smart reports with graphical visualizations and decipher data for making quick and informed decisions.”

3. Automate voice

Automate Direct Voice Routing in MS Teams and enable a zero-code telephony solution to configure and route voice calls to PSTN directly.

“TeamsHUB by Cyclotron provides you a full GUI for creating, troubleshooting, and testing your Direct Routing configuration. Now manage your voice infrastructure from a single pane of glass with greater flexibility. Also, monitor call quality to deliver right experience and access number management to make it simple to connect with your users and clients using all-in-one communication solution.”

4. Automate workload lifecycle

Automate team, site, or group lifecycle management for better organization of workloads and optimization of resources.

“Use TeamsHUB by Cyclotron for effectively managing the lifecycle of teams and other workloads by archiving or disposing them when they are no longer needed. Simply decide a threshold of inactivity in days and let the owners be notified to trigger a new, archive or delete action shortly before reaching the threshold.”

5. Automate access management

Automate user access management to delegate right responsibilities to right users in order to exercise a better control over the tenant.

“Using TeamsHUB by Cyclotron, you can easily define user as administrator, owner, member and guest and grant special privileges to each according to their role. TeamsHUB by Cyclotron is committed to provide you an unparalleled guest user experience with greater collaboration control and file security during exchange. Get various external collaboration settings in just a single page and quickly enable or disable guest user capabilities as per your business mandates.”

To learn more about TeamsHUB by Cyclotron, please visit https://teamshub.io or contact sales@cyclotrongroup.com to request a demo

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